Time and operations screens

Working time is payroll’s input and the most frequent source of disputes. Rifena gathers attendance, shifts, time policies and compliance into one area so operators see the whole picture of a month.

Operations is for people who manage time data, work schedules and compliance within their assigned scope. Employees view and submit their own information in Personal → Employee portal.

Area

Operations

Typical users

HR, group managers and timekeeping operators

How to read

Area → workspace → view

Captured from the current staging system with account details anonymised. These four workspaces are peers under Operations.

An 18-second silent recording made directly on the current staging UI by the Docs team, with user data anonymised. Enable captions to follow each view.

Current screen tree

Timekeeping

Monitor today's events, schedule work, review timesheets and manage clocking configuration.

• TodayReview clock-in/out events; use Record or Input when permitted.Usually visible to: HR and operations staff.
• Schedule & ShiftsSwitch between Shift assignment and Flexible work.Usually visible to: HR and managers with group scope.
• TimesheetUse Viewing to switch between Timesheet, Overtime and Summary.Usually visible to: HR, managers and payroll hand-off staff.
• ConfigurationClock policies, Policy assignments, Geofences and Holiday work.Usually visible to: timekeeping administrators.

Time policies

Define work patterns, holidays, shifts and leave before operating timekeeping.

• Work patternsWorking/rest days, default pattern and active state.Requires: work-pattern view permission.
• HolidaysCopy the standard calendar or add dates manually; configure scope and time-off-in-lieu rules.Requires: company-holiday view permission.
• Shift policiesShift policies and Shift rules tabs.Requires: at least one corresponding view permission.
• LeaveLeave types, Leave requests and Leave balances tabs.Admin area: employees use self-service.

Shift change / Cover

Track requests to swap a shift, find cover or claim an open shift.

• My requestsRequests created by or involving the signed-in person.Visible when: the user may view shift-change requests.
• Open coverShifts still looking for an eligible person.Action: depends on claim permission and state.
• Pending approvalThe manager decision queue.Employees: may see the view disabled without approval permission.
• AllSearch by type, state, person and date range.Scope: determined by current access.

Compliance

Manage violation rules, individual violations and statistics.

• Violation rulesCreate, edit, activate or deactivate rules and thresholds.Usually visible to: authorised administrators and HR.
• ViolationsReview Pending, Waived or Included in payroll cases.Group managers: only their assigned scope.
• StatisticsTotals and breakdowns by state and violation type.Usually visible to: people with statistics permission.

Do not use the old clock-configuration path

Clock policies, Policy assignments and Geofences are now under Operations → Timekeeping → Configuration. IP allowlist remains under System → Settings.

When an item is missing

1. Confirm the selected organisation.
2. Confirm the account’s role and group scope.
3. Do not use an employee self-service account to test an administration area.
4. If the page redirects to another tab, the requested tab may be outside the current permission set; Rifena keeps the user on an accessible tab.

See Roles and data scope or choose a symptom under Support.